DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of the ecclesiastical parish of Walthamstow,
St Peter-in-the-Forest


1.  Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The PCC of St Peter-in-the-Forest, Walthamstow, is the data controller (contact details below).
This means it decides how your personal data is processed and for what purposes.

3.  How do we process your personal data?
The PCC of St Peter-in-the-Forest, Walthamstow complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We subscribe to the services of Churchdesk, church management software which allows us to fulfil all of our processing of personal data in a GDPR-compliant manner.


We use your personal data for the following purposes: -


• To administer records of users and partners*


• To manage our employees and volunteers;

• To administer events and activities taking place across the parish, most especially those in our two public buildings, the parish church (of St Peter-in-the-Forest) and the Peterhouse Church & Community Centre;

• To maintain our own accounts and records
(including the processing of Gift Aid applications);

• To inform you of news, events, activities and services taking place across the parish;

• To share your contact details with the (Chelmsford) Diocesan Office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4.  What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news,
events, activities and services and keep you informed about diocesan events.

• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

• Processing is carried out by a not-for-profit body provided: - o the processing relates only to users and partners or former users or partners (or those who have regular contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other users and partners of the parish resources in order to carry out a service to other parish users and partners or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6.  How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7.  Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which The PCC of St Peter in-the-Forest, Walthamstow holds about you;

• The right to request that The PCC of St Peter in-the-Forest, Walthamstow corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for The PCC of St Peter in-the-Forest, Walthamstow to retain such data;

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics].

• The right to lodge a complaint with the Information Commissioner's Office.

8.  Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9.  How we use cookies
Our website uses cookies. A cookie is a small file which asks permission to be placed on your computer's hard drive. The cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.

10.  Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

11.  Contact Details
To exercise all relevant rights, queries or complaints, please in the first instance contact the PCC Secretary or Parish Administrator at the Parish Office
Our principal place of business is at : Peterhouse Centre, 122 Forest Rise, Walthamstow, London E17 3PW;
Name of data protection officer : Paul Trathen
Email : peterhousecentre@btconnect.com
Telephone number : 020 8509 1811


*Explanatory Note:
Throughout this Data Privacy Notice, we have used the term “users and partners” to denote all those kinds of persons and purposes whose engagement with the life of this parish church may involve the exchange or personal data  


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